Table of Contents
- Definitions used in this Policy
- Data protection principles we follow
- What rights do you have regarding your Personal Data
- What Personal Data we gather about you
- How we use your Personal Data
- Who else has access to your Personal Data
- How we secure your data
- Information about cookies
- View and delete your personal data
- Contact information
Personal Data – any information relating to an identified or identifiable natural person. Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data. Data subject – a natural person whose Personal Data is being Processed. We/us – Dutch Academy Eindhoven. Catharinaplein 21, 5611 DE Eindhoven. KvK 55806929.
Data Protection Principles
We promise to follow the following data protection principles:
- Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
- Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
- Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
- Processing is limited with a time period. We will not store your personal data for longer than needed.
- We will do our best to ensure the accuracy of data.
- We will do our best to ensure the integrity and confidentiality of data.
Data Subject’s rights
The Data Subject has the following rights:
- Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
- Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
- Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
- Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
- Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
- Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
- Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
- Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
- Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.
- Right for the help of supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
- Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.
Data we gather when you visit our website(s)
Information you have provided us with We may collect certain information about you by automated means, such as your MAC address, IP address, computer type, screen resolution, OS version, and browser type and version. This information is collected by most websites and is used to optimize your experience on the Site. Only the information specifically named below is taken up in the Registration: Personal data:
- Surname, first name(s), initial(s), prefix(es);
- Date of birth and birth country;
- Civil status;
- Level of education;
- Home address with postcode, telephone (Whatsapp) number, email address, Skype address;
- The name of employer;
- How did you hear of us/find us.
Information concerning the language training and training form:
- Start and desired end levels in the target language;
- Training goals;
- Type of training programme;
- Number of training days;
- Training dates;
- Level achieved at the end of training;
- Post-course study advice;
Information automatically collected about you: Information that is automatically stored by cookies and other session tools. For example, your shopping cart information, your IP address, your shopping history etc. This information is used to improve your customer experience. When you use our services or look at the contents of our website, your activities may be logged (for example, your IP address, receiving & opening of our emails, your activities on our website).
How we use your Personal Data
We use your Personal Data in order to:
- Provide our service to you. This includes for example registering your account; providing you with other products and services that you have requested; providing you with promotional items at your request and communicating with you in relation to those products and services; communicating and interacting with you; and notifying you of changes to any services.
- Enhance your customer experience;
- Fulfil an obligation under law or contract;
- To respond to your inquiries and fulfil your requests, such as to send you newsletters or to respond to your questions and comments.
- To send administrative information to you, for example, information regarding our courses, changes to our terms, conditions, and policies.
- Complete your registration process and administration for the personal intake appointment, as well as allow for proper processing of registration and payment for the desired course;
- Deliver the agreed upon tailor-made training programme;
- To collect course fees and costs for teaching materials in the context of integration programmes.
- Carry out analyses and (management) reports in order to improve service;
- Resolve your complaints;
- For our business purposes, such as analysing and managing our businesses, market research, audits, developing new products, enhancing our website, improving our services and products, identifying usage trends, determining the effectiveness of our promotional campaigns and content based on your past activities on our website, and gauging customer satisfaction and providing customer service (including troubleshooting in connection with customer issues).
We use your Personal Data on legitimate grounds and/or with your Consent. On the grounds of entering into a contract or fulfilling contractual obligations, we Process your Personal Data for the following purposes:
- To identify you;
- To provide you a service or to send/offer you a product;
- To communicate either for sales or invoicing;
On the ground of legitimate interest, we Process your Personal Data for the following purposes:
- To send you personalized offers (from us and/or our carefully selected partners);
- To administer and analyse our client base (purchasing behaviour and history) in order to improve the quality, variety, and availability of products/ services offered/provided;
- To conduct questionnaires concerning client satisfaction;
As long as you have not informed us otherwise, we consider offering you products/services that are similar or same to your purchasing history/browsing behaviour to be our legitimate interest. With your consent we Process your Personal Data for the following purposes:
- To send you newsletters and campaign offers (from us and/or our carefully selected partners);
- For other purposes we have asked your consent for;
We Process your Personal Data in order to fulfil obligation rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised. We save your billing information and other information gathered about you for as long as needed for accounting purposes or other obligations deriving from (tax) law, but not longer than 7 years. We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:
- The link between purposes, context and nature of Personal Data is suitable for further Processing;
- The further Processing would not harm your interests and
- There would be appropriate safeguard for Processing.
We will inform you of any further Processing and purposes.
Who else can access your Personal Data
We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible or to enhance your customer experience. We share your data with: Our processing partners:
- Payment Provider Mollie. Personal data processed by Mollie >
Connected third parties:
- Facebook. Facebook privacy statement >
- Youtube. Youtube privacy statement >
- Google Analytics policy >
- Google ReCaptcha privacy >
- Quizlet privacy >
- Scribd.com privacy >
- SoundCloud.com privacy>
We only work with Processing partners who are able to ensure adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.
How we secure your data
We do our best to keep your Personal Data safe. We use safe protocols for communication and transferring data (such as HTTPS). We use anonymising and pseudonymising where suitable. We monitor our systems for possible vulnerabilities and attacks. Even though we try our best we can not guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur. Personal data can only be accessed by employees who have contact with you. If you have an account with us, note that you have to keep your username and password secret.
Cookies and other technologies we use
- Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
- Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information next time when commenting.
- Analytics cookies – these cookies are used to track the use and performance of our website and services
- Advertising cookies – these cookies are used to deliver advertisements that are relevant to you and to your interests. In addition, they are used to limit the number of times you see an advertisement. They are usually placed to the website by advertising networks with the website operator’s permission. These cookies remember that you have visited a website and this information is shared with other organisations such as advertisers. Often targeting or advertising cookies will be linked to site functionality provided by the other organisation.
View or delete your Personal Data
- Are you our subscriber? You can unsubscribe from our course updates/newsletters. Please click the “Unsubscribe” link at the bottom of our newsletters. Your personal data will be automatically deleted.
- Are you our (ex) student? You can view or delete your Personal account on this page. You need also unsubscribe from our course updates/newsletters (see above).
Dutch Academy Eindhoven. Contact us > Supervisory Authority Email: [email protected] Phone: +31 70 888 8500